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About PHBA
EDITORS NOTE: All Standing Committee recommendation mentioned in these minutes will be submitted to the PHBA Executive Board. The PHBA Executive Board will determine the outcome of these recommendations. Any rule changes will be published in the Palomino Horses Magazine and the PHBA Official Handbook.)
PHBA Board of Directors Minutes
March 20, 2004
Doubletree at Crystal City
Arlington, VA
President Carolyn Henderson called the meeting to order at 9:10 am. Henderson requested the Stewart come forward to give the blessing.
The PHBA Association Youth officer led the membership in the pledge. PHBA Youth Association President Kimberly Tidwell introduced the youth officers. Henderson introduced Barney Semtner from Semco Color Press, Bill Price President of the National Snaffle Bit Association; James “Jay” Hickey, President of the American Horse Council, and Bill Smith, Director of Informational Services, American Quarter Horse Association.
Parliamentarian was Terry Wiens, PHBA Attorney. The Sergeant of Arms is Gerald Kennedy and Lester Baskerville. Henderson introduced the guest speaker Jay Hickey.
Hickey spoke on the government and regulatory issues.
Henderson introduced the Past Presidents that were present in the meeting. Henderson indicated that the Executive Board has worked hard all year at numerous meeting. Henderson introduced the Executive Board.
Credentials Report
Henderson reported that 112 National Directors were present and 9 Past Presidents.
Stewart moved to approve the report. Krehbiel seconded the motion. The motion was approved unanimously.
Henderson reported that a quorum had been obtained. Henderson reported that the meeting is now in session.
Meeting Guidelines
PHBA Youth Scholarship & Educational Fund Corporation
Krehbiel introduced the members, which were present Bill Price, Mary Ann Fielitz, Louise Wilcox, Gordon Bauer, Pat Proco, Carol Brown, Scott Holanda and Lowanda McDowell. The YS& EF Board of Directors excused the absences of Ashley Ahlfinger, Joe Geeslin, Dr Jim Lewis, Jim McClure, JoAn Cofer. JoAn Cofer submitted her resignation, which was accepted with great reluctance. The minutes were approved as distributed. The financial statement was approved as distributed. Robert Henderson, Joseph Geeslin, Ashley Ahlfinger were reelected directors. New directors elected were Scott Holanda and Lowanda McDowell. The present officers were reelected in those same positions. The Board was able because of graduation of some of the previous scholarship recipients to grant some additional scholarships. Krehbiel wrote letters to individuals that had applied last year and requested that if they might be interested please sent a written request to be reconsidered. New scholarships will be issued to Natalie Beavers, Samantha Davidson, Mathew Haven, Kelsey Guthrie, Mary Kathryn Kaul, and Jennifer Compton. The Board reviewed and updated and clarified the scholarship application and guidelines. Last year the YS & EF Board approved the concept of Designer Scholarships. Many of the APAs have set up scholarships for the youth in their state. However, they learned that the tax-deductible application process is very difficult. Any APA that would like to set up a scholarship for youth in their APA or state or career path scholarship please contact the YS & EF members. The YS & EF is concerned that the Lot 1 at the horse sale interferes with the people that are there to purchase horses. Krehbiel reported that the Mixer plastic horse was a great success. Due to the partnership with AQHA, the horse was sold last fall and brought in $10,000. The YS & EF had purchased it for $2,500. The YS & EF received $5000 for half of the plastic horse sale. The other half of the money went to AQH Foundation. Krehbiel formally thanked Gordon Bauer for his contribution of his 2001 and 2002 auctioneer fee to the YS & EF. Krehbiel thanked the ongoing contributions by Drysdales Western Wear for the June July catalog sales. Every member who purchases any product from the catalog is ultimately contributing to the YS & EF. The check was $3,600 last year. The Board gratefully accepted McClure’s offer to again receive a percentage of the catalog sales for May, June and July. Krehbiel indicated that the YS & EF requested that the PHBA members present to make contributions to the ongoing efforts of the scholarships. Fielitz mentioned that the YS & EF take credit cards. Wilcox mentioned that the YS & EF would have a silent auction during the World Championship Horse Show. McDowell mentioned that if an APA donates over $300 would receive a full-page advertisement in the Palomino Horses Magazine donated by Barney Semtner from Semco. Brown mentioned that $565 was donated from the Benefit Auction last night.
Henderson mentioned that Rick Osborn was recovering well from his heart surgery.
General Manager Report
Chilton gave a report over the years activities.
Henderson reviewed the year’s activities. Henderson mentioned that this is the 2003 was the first world show that did have qualifying points. WS pre and post meetings were held. WS schedules were the work of many dedicated people. The extra day was added. The separation of the membership and magazine falls inline with other horse organization. Henderson reviewed the membership statistics to date. Henderson reviewed the new Gist belt buckles. Henderson mentioned the new Hunter Under Saddle sponsor. Henderson mentioned the statistical book. The Executive Board is making steps for job description and goals and a positive experience with the PHBA office.
March 2003 Board of Directors Minutes
Krehbiel moved to accept the minutes as distributed. Jayjohn seconded the motion. The motion was approved unanimously.
Treasurers Report
Creekmore reviewed the financial report. Creekmore moved to enter the treasurer’s report into the Board of Directors minutes.
Jayjohn moved to approve the report. Krehbiel seconded the motion. The motion was approved unanimously.
Krehbiel reported that PHBA YS & EF received donations of $1546 from the Board of Directors.
Finance Management/Resources/Sponsorship
Krehbiel reported that the closed session reviewed three points. 1) Review the Financial statements. 2) Budget 3) Review Committee recommendations for their financial requests. Each member of the committee was assigned the responsibility went to each committee and review their financial needs. Krehbiel recognized all the members of that committee. The Committee recommended having the CPA assist PHBA and the PHBA Youth Scholarship Fund & Educational Fund meet new IRS standards regarding charitable contributions. The new audit plan was reviewed and the Committee unanimously supported their recommendations. Minutes were approved as distributed. Drug testing costs were review. It was requested that Animal Welfare Committee review the number of show that are tested and be reported each year. The Committee reviewed the $15,000 Legal Contingency funds. It was recommended that overhead be removed from all cost centers. Krehbiel mentioned that all operations are effect by overhead and must not be overlooked. It might give the appearance that individual cost centers have more money then they have. It was recommended that a percentage of overhead would be applied to each cost center. Public Relations had two requests. One request was for a $1000 to renovate the old booth, which was supported by the Committee. The video fund program was on going. PHBA is going to research the video funds report and conclude that information so that the Video Fund raising contest is concluded. Amateur Committee brought a request for an Amateur budget. The Amateur Committee will put together a budget each year. The Committee would like to see the financials prior to the convention so that they could make informed decisions at the convention. The Awards Committee request four new awards. The new awards are Amateur Halter/Color Supreme Champion, Amateur Halter/Color Champion, Amateur Select High Point Year End and Amateur Select Reserve High Point Year End. The Committee recommended the approval of those new awards. The National Convention Planning Committee had a recommendation to save money. The requested that a block be put on the convention registration form if you do not want a national convention packet. That would save postage.
Krehbiel moved to include his report into the Board of Directors minutes. McDowell seconded the motion. The motion was approved unanimously.
Nominating Committee
Holanda reported that he filled the role of Immediate Past President Rick Osborn. Holanda reported the new process of the nominating committee this year was well received. The Committee interviewed the entire Executive Board. Holanda thanked Doug May for being the first one to put his name on the interview list. This new procedure helped the Committee realize that we have a large number of outstanding individuals that came forward.
Executive Board
President Elect
The Committee nominates Susan Bragg for the position. Holanda asked if there are any other nominations from the floor three times. Rea moved to close nominations and Bragg be elected by acclamation. Krehbiel seconded the motion. The motion was approved unanimously.
Secretary Treasurer
The Committee nominates Dutch Guthrie for the position. Holanda asked if there are any other nominations from the floor three times. Furnish moved to close nominations and Guthrie be elected by acclamation. Madden seconded the motion. The motion was approved unanimously.
Vice President
The Committee nominates Chuck Creekmore for the position. Holanda asked if there are any other nominations from the floor three times. Jayjohn moved to close nominations and Creekmore be elected by acclamation. Parker seconded the motion. The motion was approved unanimously.
Vice President
The Committee nominates Alda Buresh for the position. Holanda asked if there are any other nominations from the floor three times. Krehbiel moved to close nominations and Buresh be elected by acclamation. Price seconded the motion. The motion was approved unanimously.
Judges Committee
Judge position
The Committee nominates Louis Hufnagel for the position. Holanda asked if there are any other nominations from the floor three times. Proco moved to close nominations and Hufnagel be elected by acclamation. Fielitz seconded the motion. The motion was approved unanimously.
Director position
The Committee nominates Carol Brown for the position. Holanda asked if there are any other nominations from the floor three times. Krehbiel moved to close nominations and Brown be elected by acclamation. Jayjohn seconded the motion. The motion was approved unanimously.
Past President position
The Committee nominates Pat Proco for the position. Holanda asked if there are any other nominations from the floor three times. Rea moved to close nominations and Proco be elected by acclamation. Jayjohn seconded the motion. The motion was approved unanimously.
McDowell moved to include the Nominating Committee report into the Board of Directors minutes. Wilcox seconded the motion. The motion was approved unanimously.
Hall of Fame Committee
Fielitz reported that the March 2003 minutes were approved. The Committee reviewed three nominations. The late Fred Duston Jr was recommended for the category of service.
Fielitz moved to include the Committee report into the Board of Directors minutes. Stewart seconded the motion. The motion was approved unanimously.
Long Range planning Committee
Fielitz reported that the March 2003 minutes were approved as distributed. The Registration/Transfer/Breeders Committee requested that the committee name be change to reflect Registration/Transfer/Breeders Committee. The word Breeders to be added to the Committee name. Public Relations Committee would like the video contest awards are soon. They requested that the form be published in the February issue of the magazine. The Public Relations Committee requested a spot available for the APA news in the magazine for articles written by the APAs. The Public Relations also reported that funds have been requested to update the old blue booth. Animal Welfare requested that the to know the number of horses being tested each year. Animal Welfare also requested for money to be accumulated and used from one year to the next. Web/APA/Software would like software to be made available to all APAs, which are the same format. The Committee requested to be changed from an ad hoc to a standing committee. APA/Membership Committee requested that all APAs use the standard bylaws that are found on the web. The members requested that their email address be put in magazine or the website. The Amateur Committee requesting four new awards. The Amateur Committee would like to set up a budget each year. Finance Management/Resources/Sponsorship Committee requested that financial reports be send out before the convention before the convention so that each committee would be more prepared for their meeting. Show Rules Committee more proactive during the year. It was suggested that when a rule proposal is received in the office it be passed on to the chairperson. Bylaws & General Rules Committee would like two meetings during the convention. The Bylaws& General Rules would like PHBA website be available for contact information during the year. APA Resources & Product Endorsement is combined with APA & Membership Committee. It was recommended that this might be a round table discussion to discuss ideas. Show Management Committee requested to become a standing committee instead of an ad hoc. The Committee is requesting more information be placed on the web. The National Convention Planning reported on numerous possible cities for conventions. The National Convention Planning also requested suggestions for making the convention more fun. Awards Committee had a request for new trophies for the Amateur Program. The Awards Committee did not know the cost of the awards. The Long Range Planning Committee offered to follow up during the year on these items. The Long Range requested more information be placed on the website. Long Range requested more communications though the magazine, website, office staff and Executive Board. The Long Range Planning Committee felt that the survey would needed to be presented in a more professional format and hard ball questions should be asked. The Long Range Planning Committee recommends that a national convention survey to those attending the convention. It was recommended that it be mailed out 10 days after the convention. It was requested that results to be published on the website. National Convention Planning Committee also discussed holding the awards banquet at the world show. Fielitz mentioned that survey is completed and ready to go out.
Jayjohn moved to include the Committee report into the Board of Directors minutes. Parker seconded the motion. The motion was approved unanimously.
PHBA Youth Association minutes
Tidwell reported that the minutes were approved. The Treasurers report was approved. The youth discussed the possibility of not having stall decorations at the Youth World Show. The youth recommended taking this to the Youth meeting in July. PHBA Youth Bylaws Article 6 Section 1 was recommended for approval with the amendment to strike the word or. Article 6 Section 10 Vacancies in office was recommended for approval as printed. Rule 1315 was recommended for approval with the amendment to strike the word or. Rule1365 was recommended for approval with the amendment to strike the word or. Rule 1415 was recommended for approval with the amendment to strike the word or. Rule 1425 was recommended for approval with the amendment to strike the word or. Rule 1432 was recommend to be accepted. Rule 1433 was recommend to be accepted. Rule1434 was recommended for approval with the amendment to strike the word novice. Rule 1435 was recommended for approval. Rule 1436 was recommended for approval with the amendment of the word present to presented. Rule 1437 was recommended for approval. Rule 1438 was recommended for approval. Rule1439 was recommended for approval. Rule1440 was recommended for approval. Rule1441 was recommended for approval. Rule1631 was not recommended for approval. Rule 6201 recommended for approval with the amendment striking the words that the mane can be roached. Rule 6231 was recommended rule be approved with term on the flat be stricken and add two point position to group 2. Rule 6251 Western Horsemanship was recommended for approval with the title being added to the rule. The Youth recommended an YWS judging team contest and hippnology. This would bring young people to the show that did not have horses. The youth also discussed the awards at the Youth World Show and the new Youth World Show schedule.
Ohler moved to include the Committee report into the Board of Directors minutes. Stewart seconded the motion. The motion was approved unanimously.
Youth Committee
Williams reported that the Youth Committee accepted the minutes from March 2003 were approved. The Committee accepted the recommendations of the Youth on all the rule changes. Williams commended the youth on their efforts regarding the youth program rules. It was recommendation that OPEA provide all states with a stall front as opposed to a center aisle. It was suggested that the Team tournament grouping be done prior to the competition. This would bring more team spirit in the competition. The youth recommended that world cup within the youth world similar to the one held at the Paint youth world show. It was recommended to hold a hippology, speech contest, talent show. The youth wanted the wording changed on the clocks to say reserve world champion. It was recommended the medallion be changed on the youth ribbons. The youth requested that each class line up on each judge, which is a time factor. The youth discussed the trail and ranch horse being run together to speed up the show, but did not want to loose the recognition that they deserved. It was recommended to do saving bonds or educational awards over and above the already existing awards. Williams requested that any recommendations for change be give to her for the committee to consider in the future.
Williams moved to include the Committee report in the Board of Directors minutes. Parker seconded the motion. The motion was approved unanimously.
Youth World Show Report
Williams reported that four new classes have been added. The packets will have great things for the youth. Cartoons are the theme. The pizza party and games if times permits. Williams has approached Drysdales to repeat the $1500 give away. The prizes have been ordered. We ask for your input for scheduling. There are new improvements in the fairgrounds.
Parker moved to include the report in the Board of Directors minutes. Madden seconded the motion. The motion was approved unanimously.
Discussion followed on if theme was going to be cartoons or fairy tales. It has been published as cartoons.
World Horse Sale Committee
Johnston reported the minutes were approved from last year. The flyers were discussed. The national advertising was done geographically both nationally and locally. The financial statement of the sale showed a $3,952 loss for the auction. It was recommended that flyer should be ready for distribution by April 1. Longacre challenged the committee to make it their goal to reach 100 horses in the sale and improved the quality of the horses. The Committee requested further information on several items. The Committee is requesting information be forwarded to them as soon as possible. It was recommended that we need 1500 to 1800 sale catalogs. Baskerville mentioned his concern about the current check out system but the buyers. Baskerville offered to assist in stalling. Discussion was held regarding hosting the World Sale on Sunday at 3:00 pm. Some of the favorable reasons were more people present, which should result in a better sale, specifically if the awards banquet is to follow the sale that evening. The Committee recommended changing the time to 3:00 pm sale time. A statement of income and expense schedules from the World Sale 2001, 2002 and 2003 was introduced for discussion. Questions on several line item differences from the past three years were brought up and discussed. The Committee requested more information. The Committee recommended that the ring person’s fees that in the future, all ring persons be paid the same fee. The Committee requested a detailed report reflecting explanations of:
1) Advertising, 2) Stall rent and arena charge. 3) Pedigree announcer 4) Long distance, 5) Ring set up contract labor 6) Payroll 7) Stall bedding 8) Forms and printing. Discussion followed on advantages and disadvantages of the awards banquet held the night of the sale. Concern was expressed many contestants would use that night as time they needed in the arena to prepare for the next day mostly because open arena time is so limited. The Committee recommended that the award banquet not be held following the horse sale. The Committee that the arena maintenance personnel recondition the ring following the sale to acceptable condition for warm-up use by exhibitors (no excess watering). It was recommended that ring personnel dress appropriately (recommended navy blazers, tan slacks, color shirt, tie, boots and hat) Discussion followed regarding check in procedure of sale horses. A PHBA paid employee will be responsible for checking all papers prior to the numbering procedure conducted by the sale committee. Following this year’s World Show, it was recommended that the Executive Board will discuss the possibility of moving the sale date, if it could be more beneficial. It was recommend that for 2005 to look at expenses and reinstate Gordon Bauer as our auctioneer. Discussion followed concerning a letter mailed to committee members that said, “see enclosed material” which should have included the new sale forms and bid forms, but no materials was enclosed.
Johnston moved to include the report in the Board of Directors minutes. Parker seconded the motion. The motion was approved unanimously.
Price reported that the world show statistical report was in everyone’s director packet. The numbers were increased due to lack of qualifying points. He reported that there are ongoing improvements of the facility. He reported that the minutes were approved as distributed. The reinstatement of qualifying points was recommended. A subcommittee was formed consisting of Holanda, chairperson, Craun, Wilcox, Walker, Baskerville and Price to make a recommendation. The World Show schedule had a subcommittee that spent a great deal of time working on the modifications. The addition of the day will be a vast improvement. The schedule is a work in progress and he thanked the subcommittee for their work. The opportunity to have the most ideal experience in exhibiting each horse is a main concern of the Committee. The trail classes running concurrently were discussed. There were concerns about the trail course was also too tight or distractions. A time study has been done. It was recommended that these changes be made on the schedule in 2005 if possible to not run the classes at the same time or it might be another arena which will be available in 2005.
Ohler moved to include the report in the Board of Directors minutes. Parker seconded the motion. Question arose about the adoption of qualifying points and the timetable. Price indicated is that the decision about qualifying points will be studied in order to make fair decision. Price indicated that the timeframe of implementation has not been set. Wilcox reminded the members that in the past the qualifying the period has been for one year. Therefore the qualifying period could not be as early as 2005. Stewart discussed the disadvantages of running trail concurrently. Since Amateur and Open are going at the same time it prevents the trainer from being able to assist their client. Price called for the question. The motion was approved unanimously.
Price mentioned that the YS & EF would like to do is a silent auction during the world show instead of the Lot 1 traditionally done during the World Sale. Price extended a special invitation to assist and attend the World Championship Horse Show. This is a premier event. Price asked all the National Director to please assist with the worthwhile project.
Show Rules Committee
Cowie reported that the minutes were approved as printed. Rule 503 A (was listed incorrectly on agenda as 504 A) was not recommended for approval. Rule 503 B (was listed incorrectly on agenda as 504 B) Rule tabled due to two-year rule (the rule was changed last year), therefore no action taken. Rule 503 B. 4. (was listed incorrectly on agenda as 504 B. 4) was not recommended for approval. Rule 505 was recommended for approval. Rule 505 A. was not recommended for approval. Rule 512 & 512 A: was not recommended for approval. Rule 512 4. was not recommended for approval. Rule 512 5 was not recommended for approval. Rule 512 D. was recommended for approval. Rule 512 F. was not recommended for approval. Rule 521 was not recommended for approval. Rule 521 O was not recommended for approval. Rule 521 P. was not recommended for approval. Rule 528 was recommended for approval. Rule 529 C. (was listed incorrectly on agenda as 528 C) was not recommended for approval. Rule 533 was recommended for approval. Rule 539 A was recommended for approval. Rule 549 was recommended for approval. Rule 565 F (was listed incorrectly on agenda as 565 D) was recommended for approval. Rule 565 G. was tabled. Rule 567 was recommended for approval. Rule 569 was recommended for approval. Rule 572 A & B was recommended for approval. Rule 572 C 1-8 it was recommended to directly correlate these rules with AQHA. Rule 581 was recommended for approval. Rule 583 was not recommended for approval. Rule 584 A. was recommended for approval. Rule 584 B. was not recommended for approval. Rule 586 was recommended for approval. Rule 587 was recommended for approval. Rule 612 was recommended for approval. Rule 614 was recommended for approval. Rule 706 was tabled. Three horses were presented for registration whose AQHA papers did not have correct markings to coincide with photographs that were submitted. The general consensus of the committee was to send another letter to the owners to have the original AQHA papers corrected.
Goble reported that the minutes were approved as distributed from last year’s meeting. The 2003 recommendation that brochures be designed for the APAs to download from the PHBA Web page were not implemented. Kuznik has volunteered to design & submit a brochure to the Executive Board for approval. Following approval, the brochure page is requested to be added to the PHBA web page ASAP. APA attendance at Horse Expo exhibits was discussed and how we can help our APAs with some of these expos. An Ad Hoc Committee was formed with Kuznik (chairman), T May, Biggers to review the possibility of allocating funds for grants to attend these functions and to promote PHBA. The APAs could apply for an annual grant to help in defraying costs. The committee discussed how to implement a web page link to PHBA for a downloadable coloring page picture for use by the APAs. It was hoped that Carolyn Henderson could assist or have picture designed. The Committee requested a review of the video fund report. The Committee has referred this to the Executive Board for further research and verification of the winning APAs donations. The prizes will be awarded at the 2004 World Show. Although the contest has ended, we will continue to accept all donations toward the production of this video. A discussion ensued about whether or not it would be feasible to renovate the old blue Skyline booth for other uses. The Committee does not recommend investing the money for this purpose. Rather, the committee suggests possibly auctioning the old booth at the World Show Sale and using that money, as well as funds allocated by the Finance Committee, in order to purchase a smaller traveling version of the booth. This tabletop version could then possibly be rented to APAs for use with the aforementioned horse expos. The Committee recommended that more APA newsletters be printed in the Palomino Magazine. The local APAs would be responsible for sending in the information for publication in the magazine. It has been customary with the February edition of the magazine to send 100 extra copies to the APAs who have advertised, for distribution to potential PHBA/APA members. The committee has recommended that the magazine also publish a membership form and registration form in this issue. The Committee is recommending investigating information on how to advertise or submit info to AQHA & other periodicals about membership information or press releases on PHBA events.
Rae the minutes were approved as distributed. Roping Events Rule 4012 change B. from Calf to Tie Down Roping was recommended for approval. Calf Roping Rule 4041change to Tie Down Roping was recommended for approval. Rule 4049. change to Tie Down Roping Scoring Guidelines was recommended for approval. Working Cowhorse. Rule 4082. Patterns. It was recommend changing the word five to eight. It was recommended to Delete PHBA existing patterns 1-5 and replace with all 8 AQHA & NRCHA patterns.
Herrmann reported that the minutes of the March 2003 meeting were approved as distributed. Herrmann requested that the Bylaws be acted upon individually since they required a 2/3 majority of the quorum present. Article 5 Section 1. The Committee did not recommend that this bylaw be approved. Price moved that the recommendation of the committee be approved. Furnish seconded the motion. The motion was approved unanimously.
Article 7, Section 1.C. The Committee recommended approving with the amendment of “and/or” to “and”. Glassford moved that the recommendation of the committee be approved. Jayjohn seconded the motion. The motion was approved unanimously.
Article 7, Section 1.C. The Committee recommended approving the bylaw as amended. Glassford moved that the recommendation of the committee be approved. Jayjohn seconded the motion. The motion was approved unanimously.
Article 7 Section 4G: Motion to rewrite as follows: An annual financial review of the accounts of the Secretary/Treasurer shall be made by a certified public accountant following the close of each fiscal year and shall be reported at the next annual meeting of the National Board of Directors following the completion of said financial review. Such accountant shall be a disinterested person and not a member of the association. A financial audit will be prepared and presented to the National Board of Directors in lieu of the financial review no less than every 5 years. Jayjohn moved that the recommendation of the committee be approved. Glassford seconded the motion. The motion was approved unanimously.
Article 7, Second 4H: The Committee recommended the Bylaw be approved as amended: A financial report of the most recently completed review prepared by a CPA will be mailed to all national directors 15 days prior to the next scheduled PHBA Convention. The CPA report will be available for review at the convention.
Glassford moved that the recommendation of the committee be approved. Rea seconded the motion. The motion was approved unanimously.
Article 8 Section 2: The Committee recommended the approval of this bylaw with the following amendment
Glassford moved that the recommendation of the committee be approved. Rea seconded the motion. The motion was approved unanimously.
Article 8 Section 2 A. The Committee recommended that approval of this bylaw with the following amendment “and/or” to “and” and relocation to Section 26 A.
Glassford moved that the recommendation of the committee be approved. Rea seconded the motion. The motion was approved unanimously.
Herrmann advised the Board of Directors that the following are General Rules and do not require that each be voted upon separately.
Violations: Rule 51: The Committee recommended the approval. Rule 51B was recommended for approval. Complaint Review Committee: Rule 81. Hearing Waiver. The Committee recommended the approval of this proposal.
Disciplinary Procedure Rule 93: The Committee recommended the approval of this proposal. Penalties and Fines Rule 106.B. The Committee recommended the approval of this proposal. Affiliate Palomino Associations: Rule162.J. This proposal was recommended for approval.
PHBA Youth Duties of Officers: Article 6, Section 1G: The Committee recommended the approval of this bylaw.
APA-Amateur: Article 14, Second 1.F. The committee recommended the approval of this bylaw.
Article 6, Section 1E The committee recommended the approval of this bylaw with the amendment the word /or were struck.
APA Bylaws Review:
The Committee recommended the approval of the following APA Bylaws with revisions as individually noted and to be shared with and addressed by said APA Alamo/ALPEA; Florida/FPEA; Golden State/GSPA; Hoosier/HPA; Iowa/IPEA; Illinois/PEAI; Michigan/MPHA; Minnesota/MPHE; Missouri/PEAM; New Mexico/NMPEA; Keystone/KPEA; South Carolina/SCPEA; South Dakota/SDPEA.
APA-Youth and Amateur Bylaws Review:
The Committee recommended the approval the following APA Bylaws with revisions as individually noted and to be shared with and addressed by said APA YOUTH: South Carolina, Hoosier, Iowa, Keystone, Missouri, Michigan, North Carolina.
AMATEUR: South Carolina, Hoosier, Iowa, Alabama, Keystone, Missouri, Michigan Passed.
Jayjohn moved to include the report in the Board of Directors minutes. Lederman seconded the motion. The motion was approved unanimously.
Benefit Auction Committee
Bauer reported that the minutes from the 2003 committee were read and approved as distributed. The allocation of funds will be the same as in the past years: 50% to PHBA, 25% to PHBA-A, 25% to PHBA-Y minus any funds specifically reserved for the Youth Scholarship Fund or Video Fund. Bauer arranged for auction. Armstrong will gather help to organize and display the items, collect the funds and market the items during the auction. The Benefit Auction brought in $4776 with $565 going to the PHBA YS & EF. The Amateur Association received $1052.75. The Youth Association received $1052.75 and PHBA received $2105.50.
Ready moved to include the report in the Board of Directors minutes. Fielitz seconded the motion. The motion was approved unanimously.
Awards Committee
C Kaiser reported that the minutes of the March 2003 meeting were approved as distributed. The Committee reviewed the cost of the Grand Champion and Superior trophies. The Committee was made aware that the trophy project had not been completed as expected so the cost of the horse was at the higher rate. The reason for the delay was the popularity of Marietta McMillian’s work. Once the new trophy design was completed the savings would be passed on to the membership. Rule 1030 was recommended for approval by with the amendment to strike the word or. Rule 1255, 1295, 1315, 1365, 1415, 1425 were all recommended for approval with the amendment to strike the word or. Rule 1055, 1065, 1058 were recommended for approval. Rules 1055, 1056 and 1058 was recommended to be tabled until the Show Rules Committee had reviewed. Rules 1212 was recommended for approval. Rules 1226-1229 was recommended for approval. The Committee also requested that the awards be granted retroactively so that members could purchase them. Rules 1235-1237 was recommended for approval. Rule 1255 recommended for approval with the amendment of striking or. Rules 1295, 1315, 1365, 1415, 1425 were recommended for approval with the amendment of striking or. Rule 1264 was recommended for approval. Rules 1272 was recommended for approval. The Committee requested that the award be issued retroactively and the trophy be available for purchase. Rule 1431-1434 was recommended for approval. Rules 1435-1441 was recommended to accept the recommendation of the Youth Committee. The Committee recommended that award be mailed quarterly instead of month.
Jayjohn moved to include the report in the Board of Directors minutes. Rae seconded the motion. The motion was approved unanimously.
APA & Membership Committee
Eischens reported that the minutes of the March 2003 meeting were approved as distributed. Article 5 Section 1 two meetings a year was not recommend by the Committee. Article 8 Section 2 Publication about the website was recommended for approval. Rule 26 was recommended for approval. Rule 93 was recommended for approval. Rule 106B was recommended for approval. Rule 162 J was recommended for approval. Article 6 Section 1 and Article 14 Section 1. The Committee recommended the approval with the striking of the word or. The Guidelines for the Committee purpose was reviewed. Some of the APAs had updated their bylaws. The Committee questioned what would happen to a committee that did not comply with amending their bylaws. It was strongly suggested that the template be used to assist in the revisions. The Committee felt that there should be no consequences for non-submission or a time limit. The Bylaws & General Rules Committee should continue to review the bylaws as well. The Committee discussed the concern about every error made on show results. The PHBA office is the gatekeeper. It is required that a separate check be made out to the PHBA office for memberships. All membership cards and papers must match the show results. The Product Endorsement and APA Financial Resources Ad Hoc Committee made the committee aware of grants available to APA for sporting events. It was recommended that this ad hoc committee be merged with the APA & Membership Committee. It was recommended that the names, addresses, email addresses and phone numbers of committee chairs be placed on the web. This committee reviewed the APA service awards. There was an intense discussion of World Show points. Many in attendance felt that the lack of points lessened the prestige of the world show and reduced the money spend at the APA shows.
Eischens moved to include the report in the Board of Directors minutes. Parker seconded the motion. The motion was approved unanimously.
Animal Welfare Committee
F Branson reported that the minutes of the March 2003 meeting were approved as distributed. Rule 2520 was recommended for approval with the following amendment: The chair of the Animal Welfare Committee will prepare an annual report to be presented to the national directors at the convention. The report shall include, but not be limited to the number of shows that were drug tested, all costs associated with said testing and the total amount of drug fees collected by PHBA. Rule 3306 was recommended for approval as submitted. The Committee reviewed the status of the United States Animal Identification plan. This plan has been formulated to control any disease threat, foreign or domestic, to the national animal resources by implementation this system that identifies individual animals and animal groups and tracts their movement. Although horses are named within the plan the exact plan for them has not been outlined yet. It was recommended that the committee members pay close attention to any progress regarding the development of the bills and any plans effecting horses. It was especially emphasized that that PHBA continue financial support of the American Horse Council as they remain the major lobby agency that continues discussion on behalf of the entire horse industry.
Branson moved to include the report in the Board of Directors minutes. Parker seconded the motion. The motion was approved unanimously.
PHBA Amateur Association
Amateur President, Ron Larson reported that the minutes from the 2003 meeting were approved as distributed. The Treasurer’s report was given, as of 12/31/03 balance was $22,958 on Income and $23,958 on Expenses. The Amateur Association was concerned about postage as well as the forms and printing costs as they increased considerably over last year. A subcommittee was formed to research and bring back explanations. The Amateur Association appointed members to an Amateur Budget subcommittee to set a budget for revenue and expenditures. Members are Ron Larson, Jeff Ohler, Joe Glassford, Sabrina Ansley, Helen Fleming, Treasurer of Amateur Association, and Treasurer of Open Association. Ron Larson requested that members give him their e-mail address.
PHBA Amateur Bylaws Article 6, Section 1G. was recommend for approval accept with the removal of “/or”. PHBA Amateur Bylaws Article 14, Section 1.F. was recommended for approval with the amendment by striking “/or”. Rule 1212 was recommended for approval with the amendment by striking “/or”. The Committee requested for “housekeeping” to add the word “Magazine” so it would read Palomino Horses “Magazine”. Rule 1225 it was recommended that the Parade Horse Class “should” count in the Amateur Supreme Champion. The committee suggested that it go back to the Executive Board. It was recommend to not approve the rule proposal. Rule 1225 Amateur Halter/Color Supreme Champion. The proposal was recommended with the following amendments: The horse must earn at least 200 Halter Points and 200 Color Points. At least 25 halter and at least 25 color points must be earned at Class A shows and must have 2 Class A wins in Halter and Color. The Amateur Association requested that if was approved that we would go retroactive and if a person wants to purchase the award out of their own pocket, they could do so. Rule 1235 Amateur Halter/Color Champion. The Committee recommend approval of the rule with the following amendments: The horse must earn at least 100 Halter Points and 100 Color Points. At least 10 halter and at least 10 color points must be earned at Class A shows and must have 1 Class A win in Halter and Color. Also, need to change Item 1237 to read: The horse must have 1 Class A win in a Halter and Color class. It was recommended that old Item 1237 now to be Item 1238. Rule 1255 Amateur Honor Roll was recommended for approval with the amendment of striking “/or”. Rule 1264 Top Ten Amateur Select High Point was recommended for approval with the following amendments: “The year end high point overall Select amateur and horse ……”. The sentence “Points earned…..performance events.” Was removed. The last paragraph “The year end high point Select amateur and horse earning the most Amateur Select and horse points in one calendar year, given honorable mention in the Amateur Issue of Palomino Horses Magazine and the PHBA website. Rule 1272 was recommended for approval with the following amendments: Add “Select” in first sentence after “amateur” and before “and horse” to read “amateur Select and horse”. The Committee recommended housekeeping and add “Item C. The Top Ten in each amateur Select class shall be given honorable mention in the Amateur Issue of Palomino Horses Magazine and the PHBA website.” Rule 3114 was reviewed and no changes were required. Rule 5205 was recommended for approval with the following amendments: The first sentence to read: “Ownership. Any Horse exhibited in Amateur, amateur novice or amateur Select events….”. Rule 5314 Amateur Select Program the committee recommended the following “At show managements option, any number of amateur performance classes may be offered as AMATEUR SELECT (AGES 50 and over). An amateur may show in the select classes on the day they turn 50 years of age. Exception: Jumping and team penning may only be offered as Amateur All Age.” Rule 5315 B was not recommended for approval. Rules 6201-6254 were reviewed and the changes were in line with the AQHA rule changes. The committee supported these changes. Deana Nell gave the Amateur Nominating Committee report. The Nominating Committee recommended the following nominations: for the position of Amateur President Elect: Gail Craun. Nell asked three times for nominations from the floor. Craun was elected by acclamation. The Amateur Nominating Committee suggests for the position of Amateur Vice President: Moria Murty. Nell asked three times for nominations from the floor. Murty was elected by acclamation. The Amateur Nominating Committee suggests for the position of Vice President: Charlotte Goldstein. Nell asked three times for nominations from the floor. Goldstein was elected by acclamation. The Amateur Nominating Committee suggests for the position of Secretary: Verdon Dubois. Nell asked three times for nominations from the floor. Dubois was elected by acclamation. The Amateur Nominating Committee suggests for the position of Treasurer: Barbara Osborne. Nell asked three times for nominations from the floor. Osborne was elected by acclamation. The Amateur Nominating suggests for the position of Reporter: Jeff Ohler. Nell asked three times for nominations from the floor. Ohler was elected by acclamation. The Committee asked place a notation in the minutes that we addressed the Amateur Select but did not address Amateur Novice Awards. It was recommended that there be rule proposal for next year.
Craun moved to include the report in the Board of Directors minutes. Proco seconded the motion. The motion was approved unanimously.
Amateur Committee
Ready reported the committee accepted the recommendations of the Amateur Association
Jayjohn moved to include the report in the Board of Directors minutes. Parker seconded the motion. The motion was approved unanimously.
National Convention Planning Ad Hoc Committee
R Kaiser reported that the committee approved March 2003 minutes as read. The Committee discussed ensued about youth rates for the convention. The committee questioned if that recommendation occurred. This will be researched. The committee recommended that at the time of committee sign ups that a tentative agenda be sent to National Directors at the same time to deter delegates from signing up for committees, which meet at the same time.
A budget for the National Convention could not be completed at this time due to lack of data. Convention locations were discussed. Future sites recommended were: Atlanta, GA, Mobile, AL, Ashville/Raleigh, NC, Tampa/Sarasota, FL, Omaha, NE, Oklahoma City, OK. The Committee recommended the following sites not be considered for future conventions: Tucson, AZ, Colorado Springs, CO, Fort Lauderdale, FL, Salt Lake City, UT, Reno, NV, Memphis, TN, Birmingham, AL. The committee discussed that members can print proposed rule changes off of the PHBA website. The Committee recommended that a check off box on the convention sign up sheets if people would like to have the rule changes mailed to them. Discussion ensued about how to get more members to attend and participate in the National Convention. Suggestions included: Positive attitudes, Fun places to go, Hospitality room, Lower costs. The committee discuss moving the awards dinner to the World Show sale night. This committee recommends that this request not be considered at this time.
Jayjohn moved to include the report in the Board of Directors minutes. Rae seconded the motion. The motion was approved unanimously.
Show Management Seminar Ad Hoc Committee
J Ohler reported that meeting minutes were approved. Rule 3084, ring steward attire, was recommend to be accepted with the same wording amended by Show Rules Committee. The Committee request that Show Management Seminar Ad Hoc Committee to PHBA National Directors to become a standing committee of PHBA. Purpose to review show management rules and related concerns and issues, and to serve as a resource for APAs and their show management. The Committee made a recommendation made to Judges committee regarding the ring steward clothing rule. With all due respect to following AQHA standards, our APA’s are concerned about the costs associated with the possibility of having to provide training and requirements for ring stewards and scribes. The Committee request additional study be done prior to implementation.
It was recommended by the Committee that list for show resources, like trail course designers, ring stewards, show managers, etc for use by APAs be complied. This resource to be posted at the bottom of the existing show management cookbook on the PHBA website. The subcommittee will consist of Lynda Jayjohn, Sara Redline, Gary Andrews, Bev Armstrong, and Jeff Ohler.
Discussion followed on flow of show, sources of revenue to assist in payment of show help, reminder of requirements of show secretaries to see cards and horse certificates. Other discussion was made on Coggins certificates, health certificates.
Jayjohn moved to include the report in the Board of Directors minutes. Furnish seconded the motion. The motion was approved unanimously.
Product Endorsement & APA Financial Resources Ad Hoc Committee
Marlow reported that the minutes from 2003 were approved as distributed. The Committee recommended the merging of this committee with the APA & Membership Committee. The Committee discussed TDC grant information, which was found in Kansas, Illinois, South Carolina, Florida, Pennsylvania, New Jersey, New York and North Carolina. The concept of Regional championship horse shows were discussed. Round table meeting was recommended at a central location.
Jayjohn moved to include the report in the Board of Directors minutes. Rea seconded the motion. The motion was approved unanimously.
Web/APA Software/Computer Ad Hoc Committee
T Branson reported that the minutes were approved from last year’s meeting.
The Committee recommended that the best course of action for the APA Software replacement was to have PHBA provide this committee with the file specifications for our AS400 show results. The committee will contact each software vendor with said file specs to request software, which will support PHBA standards. PHBA will list each compliant vendor as an approved software vendor for APAs for show results. A sub committee was appointed for software testing and evaluation to consist of: T Branson – Chairman, Karen Andrews, Deana Nell, Ginny Baskerville, Patty McLeroy. The website contest was discussed. The committee requests the use of PHBA logos for use on APA websites. Similar to AQHA website designs of AQHA affiliates. Use of the logo would require a link to the PHBA website from the APA website. This committee requests the APA and Membership to assist with the scoring of websites. Subcommittee was appointed to set scoring standards. Chairperson Ginny Baskerville, Karen Andrews, Todd Branson. The PHBA website was discussed The Committee requested direction of the responsibility of this committee as related to the PHBA website. The committee is willing to provide levels of support up to design and implantation or as little as recommendation of content arrangement. The Committee recommended addressing corporate technology needs and future planning.
Rae moved to include the report in the Board of Directors minutes. Larson seconded the motion. The motion was approved unanimously.
Henderson questioned if there were any other old business. Henderson questioned if there were any new business.
National Snaffle Bit Association
Price asked to make a report on the dual approved NSBA shows. Henderson turned the floor over to Price. He reported that one of the new NSBA programs of shows to have dual approved shows. Make one ride for annual awards. He requested that all those interested contact the NSBA office in Tulsa, OK.
Goldstein moved to adjourn the Board of Directors meeting. Rea seconded the motion. Goldstein reminded the members that the silent auction was about to conclude. The motion was approved unanimously. The meeting adjourned at 1:00 pm