EDITORS NOTE: All Standing Committee recommendation mentioned in these minutes will be submitted to the PHBA Executive Board.  The PHBA Executive Board will determine the outcome of these recommendations.  Any rule changes will be published in the Palomino Horses Magazine and the PHBA Official Handbook.)

PHBA Board of Directors Minutes

March 15, 2003

Albuquerque Sheraton Hotel

Albuquerque, NM

Meeting called to order by President Rick Osborn at 9:00 am.  J Benham Stewart gave the invocation.

Roll Call

APEA Steve Tidwell, Debbie Wall ARPEA Mary Gohmann, Chuck Gohmann, BGPHA Jeff Ohler, Cara Stewart, Gene Stewart, FPEA John Bragg, Susan Bragg, Kathy Griffis, GSPA Wilma Holcomb, HPA Dave Daulton, Pam Daulton, Sandy Walker, IPEA Lester Baskerville, Ginny Baskerville, Alda Buresh, Connie Kasier, Rich Kaiser, Sherrie Young, Shirley Young, KPEA Georgine May, Marilyn Race, Walter Race, MPA Amanda Viator, MPHA Roxann Guthrie, Dutch Guthrie, MPHE Karen Pumper, Rebekah Herrmann, Deb Larson, Ron Larson, La Vona Pumper, NCPEA Teresa Worth, NFPA Mathias Brickler, Valerie Marlow, Betty Salter, NJPEA Martha Hoff, Bill Taggart, Mimi Taggart, NMPEA Rick Osborn, Sheree Osborn, NYPEA Marleen Cowie, Steve Smith, OPEA Larry Casillas, Chuck Creekmore, Dana Creekmore, Carolyn Henderson, Georgann Hull, Jerry Hull, Judi Krehbiel, Elizabeth Logan, Nikki Longacre, Keith Longacre, Davis Smith, Lois Smith, Sally Sullivan, Heather Williams, PEAI Gordon Bauer, Joe Glassford, Deana Nell, Kenny Nell, Lynn Rohwedder, PEAM Charlotte Goldstein, Jerry Goldstein, Delbert Johnston, PEAO Bev Armstrong, Julie Farabaugh, Bob Farabaugh, Eric Jayjohn, Moria Murty, Bill Parker, Vicki Parker, Lynne Puthoff, PHEI Lynn Branson, Floyd Branson, Pat Bullock, PHEK, Verdon Dubois, PPEA Mary Beth Kuznik, PSPA Adam Bramlett, Kim Bramlett, Terry Goble, Carol Goble, Barbara Osborne, Stout Powell, SCPEA Dennis McCall, Rodney Ready, Terry Ready, TPA Helen Fleming, Carmen O’Donnell, TPEA Ashley Ahlfinger, Claudia Ahlfinger, Brady Bedford, La Rue Bedford, Karen Bradshaw, Carol Brown, Terri Karr, Gerald Kennedy, Greg Peay, Al Thomason,

PAST PRESIDENTS: Rocky Ahlfinger, Buddy Brown, C A Cofer, Mary Ann Fielitz, Terry Furnish, Bob Henderson, Scott Holanda, Tony Krehbiel, Jim Narregan, J Benham Stewart STAFF: Cindy Chilton, Shirley Stuart. 

Osborn appointed Beverly Armstrong as Parliamentarian. Gerald Kennedy and Delbert Johnston as Sergeant At Arms.  Osborn introduced Barney Semtner of Semco Color Press, Oklahoma City, OK.  Semtner announced that Zip It Flash get of Seven S Flashy Zipper owned by Sandy Walker was the Golden Gelding for 2002.   Walker accepted on behalf of the owner.  Semtner thanked all the sponsors. 

Challenged Riders Class

Bullock presented a check for $1000 to PHBA.  Osborn thanked her for continuing to support the Challenged Rider Class at the World Championship Horse Show.

PHBA Youth Scholarship & Educational Fund

Krehbiel reported three directors elections were held.  He congratulated Ashley Ahlfinger, Mary Ann Fielitz and Jim Narregan on their election as new directors.  Dr Jim Lewis was elevated to the Board of Visitors as was Jim McClure.   Krehbiel noted that funds were moved to a more conservative investment format with Edward Jones.  Fund raising was to ask for a spot for contributions on the yellow membership renewal forms.  The YS&EF had requested three new programs be approved by PHBA for fund raising and all three were approved.  Scholarship donations jars would be at National Convention, world show or at APA horse shows is a way to gather money.  The Executive Board approved felt hat program.  Drysdales Western Wear is working with the YS & EF.    Hat will have the PHBA logo on the band.  Some were sold last night.  The YS & EF requested to take over the bricks for scholarship fund.  It was felt that they might sell better if proceeds went to scholarships instead of vanity.  The Executive Board has turned over the proceeds from the sell of The Escape by Orren Mixer to the YS & EF.  McClure at Drysdales Western Wear monogrammed some caps that say 2003 NC for Benefit Auction which are earmarked for the YS & EF.  The group also does bag solicitation at NC and World Show Sale.  A 20X or 100X hat will be Lot 1 at World Sale.   Drysdales Western Wear will donate 10% of all catalog sales to go to the scholarship fund.    Some people give money to the scholarship fund in lieu of flowers.   Letters of appreciation were discussed and new procedures were in place.  Need to revise the advertisement program regarding the bricks, hats, and Mixer The Escape prints.  An article about ways to donate to the scholarship fund should be over the Chairman of the Board signature quarterly.   Krehbiel mentioned that the YS&EF had nine applicants but can longer give scholarships to all the youth because of the financial changes. Lindsey Gassoway and Leslie Osborn are the two new recipients.  We have a rough draft on the Designer scholarships.  This is subject to legal review and is available today.  Krebhiel went over the officer elections.  The Chairman of the Board is Krehbiel, Vice Chairman is Henderson, Secretary is Ahlfinger and Treasurer is Brown. 

ROLL CALL

A total of 99 delegates, 10 past presidents.   She reminded that only National Directors

General Managers Report

Please look at your stats book, good for sponsorships. AHC is lobby group in Washington DC. President has Economical growth package that will affect horse owners and breeders $25, 000 annual operating cost loss to $75,000. Disaster recovery for livestock currently does not include horses.  In the event of flood for example, horse owners are not covered.  Working Internet gambling trying to find what is lawful and unlawful. Concentrated Feeding Operations referred to as CAFOS.  This will affect many fairgrounds. The EPA standards will apply to waste and run off.  The best website for this is Firstgov.gov.  Equine Identification has been proposed to the horse industry.  There is concern that it is a way to find out horse numbers and impose a tax. That hasn’t happened yet. They are suggesting an alpha, numerical system on each horse. There are some benefits such as disease, theft, loss, international trade and insurance. It is better for the horse industry if horses are defined as an agriculture product rather that a companion animal.  There is a letter on PHBA website to write your congressman about the Horse Caucasus.  Insurance legislation did get legislation passed that excludes you if you are injured in a horse riding accident. You may want to check with your insurance company. USDA farm and Ranch census they have a website to download form. It must be postmarked by the end of March.  Thanked everyone for coming. She mentioned that the hotel in Washington DC overlooks the Lincoln Memorial.  Gave a very special thanks to her husband Gary Moore.

March 2002 Minutes

Stewart moved to approve.  Henderson seconded the motion.  Armstrong mentioned that she has some corrections.  She reported that the changes were as follows. Article 5 Section 7 was rejected not approved. Article 5 Section 9 substitutes the elected officers of PHBA Immediate Past President and three president appointees such constitute the executive board of PHBA.  Article 6 Section 6. Henderson made a motion to approve minutes as amended.  Stewart seconded the motion.  The motion was approved

Treasurer’s Report

Creekmore reported that as of December 31, 2002, the current assets were $437,700.  The fixed assets were $ 111,906.   Other assets were $ 11,224. The total assets were $ 561, 408. Current liabilities were $ 11, 253. The deferred income was $161,343. The total liabilities and capital were $388, 812. The total income was $1,064,083.  The total expense was $974, 226. The net income was $89, 857.  Glassford moved for the adoption of the report.  Jayjohn seconded the motion.  The motion was approved.  

Nominating Committee

Ahlfinger reported that the following slate is the recommendation for elections: 

Judges Committee, the Director position is Gordon Bauer.  For the position of Judge is Terry Furnish.   For the position of Past President is Bob Henderson.  The slate for the Executive Board is Bill Taggart for President Elect.  Susan Bragg and Alda Buresh are recommended for Vice Presidents.  Chuck Creekmore is recommended for Secretary Treasurer.

Krehbiel moved to recommend the adoption of the report.  Stewart seconded the motion.   The motion was approved.

Ahlfinger opened the nominations for the position of Director on the Judges Committee.   He submitted the name of Gordon Bauer.   Ahlfinger requested three times for any other nominations.  Price moved to close nominations, accept the recommendation of the Nominating Committee and elect by acclamation.   Stewart seconded the motion.  The motion was approved.   Ahlfinger opened the nominations for the position of Judge on the Judges Committee.   He submitted the name of Terry Furnish.   Ahlfinger requested three times for any other nominations.  Stewart moved to close nominations, accept the recommendation of the Nominating Committee and elect by acclamation.   Price seconded the motion.  The motion was approved.

Ahlfinger opened the nominations for the position of Past President on the Judges Committee.   He submitted the name of Bob Henderson.   Ahlfinger requested three times for any other nominations.   Stewart moved to close nominations, accept the recommendation of the Nominating Committee and elect by acclamation. Price seconded the motion.  The motion was approved.

Ahlfinger opened the nominations for the position of President Elect.  He submitted the name of Dr Bill Taggart.   Ahlfinger requested three times for any other nominations from the floor.  Bragg moved to close the nominations. Murty seconded the motion.  Ahlfinger opened the nominations for the position of Vice President Alda Buresh.  Ahlfinger requested three times for any other nominations for floor.  Baskerville moved to close nominations. Putoff moved to close nominations. Ahlfinger opened the nominations for the position of Secretary/Treasurer Chuck Creekmore.   Ahlfinger requested three times for any other nominations for floor.  Henderson moved to close nominations. Stewart seconded the motion.  The motion was approved.

Hall of Fame Committee

Ahlfinger reported that four horses were nominated.  The committee recommended the name of Skipa Gold Streak.  Ardis Bronzna was recommended for service as well as Dr Jim Lewis and Jim McClure.

Furnish moved for the adoption of the report. Cofer seconded the motion. The motion was approved.

Financial Management Resources & Sponsorship Committee

Krebhiel mentioned power point presentation. Budget was reviewed.  Amateurs reducing requirements.  Public Relations ask for $4000 for a booth.  Increase budget for materials to affiliates.  Put together a form that the APA could purchase additional brochures.  Krehbiel thanked Marlow for the minutes. 

Kaiser moved for the adoption of the report.  Parker seconded the motion. The motion was approved.

PHBA Youth Association

Larson introduced the current officers and appointees.  President Elect Kimberly Tidwell, Vice President Kelsey Guthrie, Vice President Jay Lynn Southerland, Secretary Natalie Craun, Treasurer Jessica Holub, Reporter Amanda Rohwedder, Youth Appointees, Sidney Karr, Kelsey Herrman, Pasley Puthoff. The pervious minutes and financial statement was reviewed.  A world show report was given by Lois Smith for Robert Myers. Discussion on adding a Youth Broodmare class to the Youth World show, occurred and tabled until the July meeting. Discussion on finding a way to eliminate the ‘trailer race’. It was moved to start a committee to discuss this matter. Article 2 Section 6. Required Membership recommended for approval. Article 2 Section 6 as printed, was recommended for approval. Article 4 Section 1 A. Election of Officers recommended for approval. Article 4 section 1 A as printed, recommended for approval. Rule 1342 was recommended for approval. Rule 1353 as printed, was recommended for approval. Rule 1426 as printed , was recommended for approval.Rules 1428, 1429, and 1430 were recommended for approval.Rule 6202 A was not recommended for approval.Rule 6222 was not recommended for approval.Rule 6241 F was recommend for approval.Rule 6243 was not recommend for approval.Rule 6244 was not recommend for approval.Rule 6257 was not recommend for approval.Rule 6258 was not recommend for approval.Rule 6259 was recommend for approval, with the striking out of A, B, C, D, E, F, G, and H. Youth talked about adding Novice Youth classes to the 2004 Youth World Show. Discussion occurred, moved to leave the decision to the Youth World Show.

Youth Committee

Casillas reported how outstanding the young officers are to work with. There was the discussion about the decisions the youth made concerning the Rule Proposals.  It was felt there was a need for growth at the Youth World Championship Show. It was proposed adding 2 or 3 Youth Novice Classes. It was proposed to add rail work classes first to get the novice comfortable and not feel so intimidated. It was pointed out that pattern classes had benefits to being added first because of the solo work, and the novice not having to worry about horses passing next to the novice in a rail classes. It was recommended that APA shows add three Novice Youth classes to evaluate it. Lois Smith submitted the Youth World Show Report for Robert Meyers.

Youth World Championship Horse Show report

The Youth World show again was a big success. We had 202 Youth showing, 238 horses from over 30 affiliates and states. We had 845 entries, which was less than last year. The youth has become more specialized and do not enter classes like speed events unless they can do speed events. The show started with the parade of states, costume and stick horse with 6 entries $150.00 for the PHBA Youth Scholarship & Educational Fund. Then the pizza party, boot race and on to Drysdales for the $ 1000.00 cash give away. The PHBA Youth Scholarship & Educational Fund also received $ 510.00 from the pattern book sale, the best ever. We did not have time to practice trail like planned.  The trail classes and ranch horse ran concurrently which was successful. Our income was $76599.94, which is down by almost $9000.00 dollars. But our expenses were down also because of the new contract.  The judges fees and pizza party fees were less.  Awards and ribbons were down in cost. We also had more donations like paint, flowers, trail equipment and other items.  OPEA will accept any donations to the Youth World Championship Horse Show. The profit for 2002 was $3080.27. We will of course have an increase next year in arena fees and some in awards. So we are increasing fees by $5.00 for entries and PHBA increased our stall fees by $ 5.00. The King and Queen really liked the picture in the magazine but would like it to be bigger. OPEA thanks you all for coming and a special thanks to all the supporters of the Youth World Championship Horse Show. 2003 World Show will be the best ever.  The parking and stalling are improved.  The decorating theme is Person, place or thing.  Costume and stick horse will be offered again this year.  Drysdales Western Wear is working with OPEA.  Packet gifts are accepted.  Walk trot trail is new for 2003.  Awards for this year are world show trophies, sheets, sterling silver rings, garments bags, hat boxes, gift certificates, t-shirts, caps, belt buckles, Sundowner Trailers, Fourwinds saddles.  The Youth dance will be held on Saturday night. 

World Show Sale Committee

Bauer reported that the committee reviewed the 2002 world sale.  The committee discussed the future of the horse sale.  It was recommended that a 2004 sale. Proposals for Advertising were discussed. A subcommittee was recommended to work, with and makes recommendations to the Executive Board. Subcommittee includes Delbert Johnston, Larry Casillas, Grag Peay, Lester/Ginny Baskerville, Chuck Gohmann, and Brady Bedford. The location of the sale was discussed. 

Baskerville moved for the adoption of the report.  Henderson seconded the motion. The motion was approved.

World Show Committee

Henderson reported that the committee reviewed the committee guidelines and sent it on the Long Range Planning.  The Committee recommended discontinuing the 50 & Over Amateur Walk Trot Fun class.  The 50 & Over Select Golden Horse & Reserve Golden Horse it was recommend no action was taken at this time.  The NSBA classes were discussed.  The committee recommends that the Two Year Old Western Pleasure Futurity, Three Year Old Western Derby, Amateur Western Pleasure Stakes be held with 2 gos with 2 judges in each go.  The Committee recommends that the Four Year Old Western Pleasure Derby and the Hunter Under Saddle Stakes by held with one go and four judges. A three and four year hunter under saddle class sponsorship was discussed.  A criterion was discussed for adding classes.  There was a subcommittee formed to study the criteria for addition of classes to the World Show.  It was recommend to continue lining up the horses in halter under each judge for 6 places and then to top 15.  It was not recommended to have two arenas going simultaneous for halter.  It was recommended to delete Team Penning for 2003.  The addition of new classes to the World Show was tabled.  There was a request to decorate the show arena.  They are asking for a permanent backdrop for awards presentation. It will not be a distraction for the horses.  It was recommended to decorate from top of the pen to the rail for advertising.   The committee is recommending selling four seats to reserve.  It was suggested to sell four for $100, eight for $200.  It was recommend that the health and coggins will be checked before the horse will be stalled.  Henderson assured Directors that horses would not have to sit in trailer for very long.  RV parking will be in old lot 5.  It was recommended to have a secured area for dead head trailers.  The cost of security it is not financially feasible.  All the trailers that were stolen were recovered.  The Cattle Event Committee would like a demo time for versatility ranch horse class on the cattle day.  It was suggested that we give belt buckles instead of doing payback and the world show trophy.  It was recommended that we do a survey.  Adding an additional day was also recommended.  It was suggested that we have a survey to see it that is possible.  A Buckle and add a day task force was appointed which was Guthrie, Walker, Goble, Marlow, Thomson, and Longacre.  Baskerville questioned if this would require additional help.  Henderson is going to request that the feed and bedding move to Barn B.  Jayjohn questioned if YWS is doing the same thing.  Henderson indicated that OPEA is recommending that also.  Henderson reviewed the fee to stay in their stall after the YWS.  Henderson moved for the adoption of his report.  Parker seconded the motion.  The motion was approved.

World championship horse Show Report

Henderson indicated that stat were in your stat book.  Baskerville moved to accept the report and committee recommendations.  Parker seconded the motion.  The motion was approved.

Show Rules Committee

Holcomb recommends the following:

Rule 3011 and Rule 3013- 350-mile radius of one or multiple-shows was passed.

Rule 3022- Changed to Rule # 3205, cleaned up grammar errors and suggested it to placed in the Misc. / Horse Show Rules. Passed with corrections.

Rule 3023 – Pertaining to physical disabled exhibitors.  This rule was denied.

Rule 3024 – This rule was passed with adoption to change misprint from AQHA to PHBA.

Rule 3046 – Accepted Cattle Committees request and amendment to add Versatility Ranch Horse class and this rule was passed.

Rule 3046 A. - D. passed.

Rule 3060- Pertaining to Show Management fine of $10.00. This rule was denied.

Rule 3152 – Combining classes. Passed

Rule 3165 – Denied to Delete Rule.  Amendments to keep as is but change the last sentence to remove broken wind or impairment of vision.

Rule 3157- Passed.  Allowing for only Show Management to combine classes.

Rule 3201 – Contradicts Rule 3511. This rule was passed to remove from rulebook.

Rule 3204 C. – Pertaining to padding classes.  This rule was passed.

Rule 3301 I. – In line with AQHA, passed.

Rule 3302 B. - Pertaining to color of breeches.  This rule was passed.

Rule 3302 I., 3311 D., 3313, 3315 – In line with AQHA, were all passed.

Rule 3381 – Longe line ages on yearling and two year olds.  Changes denied. Rules will stand.

Rule 3388, 3388 A. & D.- In line with new NSBA Longe Line  rules.  All passed.

Rule 3402 H. – Class procedure for Pleasure Driving. In line with AQHA, was passed.

Rule 3423 E. & 3431 A. - Pertaining to HUS and Road Hack.  Allowing 12 horses to hand gallop at one time, instead of 8. This rule was passed.

Rule 3483, 3484 – Updating Working Hunter rules. Passed, to remove from rule book.

Rule 3487 – Fall of Horse or Rider.  In line with AQHA, passed.

Rule 3511 C. – Pertaining to ages of Western Pleasure 2 year olds. Changes denied. Rules will stand.

Rule 3522 - Clarification of faults. This rule was passed.

Rule 3523 – Pertaining to disqualification- in line with AQHA, passed.

Rule 3527 - Class procedure for Two Year Old Western Pleasure. This rule was passed.

Rule 3573, 3576, 3577, & 3578- In line with AQHA scoring Trail. All passed.

Rule 3581 G. & 3608 – Pertaining to using PVC pipe for log, denied.

Rule 3589 – Motion passed with amendment to adding the last sentence to say, “The bridge shall be natural wood or painted one solid color.”

Ranch Horse Diagram – Add boxes where lead changes occur passed.

Rule 3603 A. & N. – Pertaining to Ranch Horse lead changes. This rule was denied. Rules will stand.

Rule 3606 - Cleaning up wording, passed.

Western Riding - In line with AQHA, updating and adding pattern. This rule was passed.

Rule 3640 M., 4020, 4083 E., 4086 B., 4087 E., 4088 B., 4089 B., 4090 C. & 4201 - All pertaining to Reining, Roping, Working Cow Horse and Team Penning. In line with AQHA.  These all were passed.

Rule 4300 Versatility Ranch Hors Class-Passed as Special Event.  Also forward it to Cattle Committee.

Rule 3070 was passed as amended.  Show management is strongly recommended to line up in order and announce placings of all contestants (i.e. 1-6) prior to dismissing contestants to retire from the arena.  This includes all judge(s) placings.

Holcomb moved to the adoption of the report.  Baskerville seconded the motion.   The motion was approved.

Registration/Transfer/Breeders Committee

Kennedy reported recommending the following: Rule 104 B1, 104 B2, and 104 B3 with the exception of deleting the word albino from 104 B3 was not recommended for adoption. Rule 108 was not recommended for adoption. Additional language added to Rule 109 but deny the deletion of “beyond the prescribed lines shall be subject to cancellation” was recommended. Rule 121 O was not recommended for adoption.  Rule 121 P was recommended for inclusion.  Rule 121 Q was recommended. It was recommended to strike Rule 121 R as a duplicate of Rule 121 P.   Rule 123 was not recommended for approval.  Rule 124 was not recommended for approval.  Rule 137 B 1 recommend with the exception of renumbering the rule to conform to the order in the rulebook and the addition that the horse meet all color requirements of PHBA and to deny all other rule changes listed under Rule 137 due to duplication in current rule 131.  Rule 158 was recommended.  Rule 159 was recommended.  Price moved for the adoption of the report.  Stewart seconded the motion.  The motion was approved.

Public Relations Committee

Ahlfinger reported that the committee reviewed the guidelines for the committee were reviewed and forwarded to the Long Range Committee. The Committee requested that PHBA promotional information should to be sent to new members.  Mailing labels be obtained and mailing be done to new members.  Kuznick suggested that PHBA have a promotional brochure be available that an APA can download.  Parker offered to redo the brochure in black and white.  The committee understands that there are copyrighted photographs and artwork that would have to be obtained prior to this happening.  An increase to the budget was recommended to provide brochures to the APA.  It could be a PDF file.  It was recommended to have a coloring sheet for the youth.  The PR group took a field trip to review the booth.  The booth is beginning to look worn. The artwork was stolen several times.  Goble suggested a curved popup stand.  A header cannot be removed or taken.  There will be boxes for promotional items.  It was suggested that the old booth might be available for the APAs to use again.  It was recommended that the brochures might be available at cost.  The video fund has $2100.  The contest was currently in operation, which will be finished this year.  It was requested that the video fund be added to the membership application.  If everyone put in one dollar that is $12,000.  Then in three years we would have enough funds to do a new video. It was indicated that the Video Contest should be completed at this year’s World Sale.  Coverage in magazine was requested to available for the video fund reports.   Mixer prints are available to the clubs that wish to resale them at one half the published price.

Jayjohn moved for the adoption of the report.  Bakserville seconded the motion. The motion was approved.

Judges Committee

Henderson indicated that one applicant was invited to the next year’s seminar so far.  One judge was removed that did not judge in 2001-2002.  Twelve applicants were reviewed and four were approved.  A judges apprentice program was discussed.  Recommended the following: Rule 2001 no action at this time.  Rule 2043 no action at this time.  Rule 2057 was recommended for approval.  Rule 2096 was recommended for approval.  Rule 2098 was recommended for approval accepted.  Rule 2113 was not recommended for approval. Rule 2117 was recommended for approval as amendment.  The World Show Judges selection was reviewed.  Guest cards for AQHA judges for dual approved special events were recommended. 

Henderson moved to adoption of his report.  Stewart seconded the motion. The motion was approved

Cattle Events Committee

Hull indicated that the Committee recommended eliminating Team Penning from the 2003 World Show.  The versatility ranch horse was discussed.  Guest cards for AQHA judges judging dual approved shows submitted to the Judges Committee.  The versatility ranch horse was recommended for approval. The Committee recommends PHBA adopt special event shows example PHBA Cutting after an NCHA Cutting, PHBA Reining after an NRHA Reining, PHBA Roping after an AQHA Roping. It was recommend that PHBA invite the individual who was high point in AQHA last year put on a short demonstration of VRH during the PHBA World Show on the cattle day.

Jayjohn moved for the adoption of the report.  Baskerville seconded the motion. The motion was approved.

Bylaws & Legal Committee

Armstrong reported that printed minutes were conflict with what was read on the floor and was approved in committee.  Article 5 Section 3 was not recommended for approval. Article 5 Section 3 A was not recommended for approval.  Article 6 Section 4 and Article 6 Section 9 were not recommended for approval. Article 11-30 was recommended move and renumber in the new General Rules section which containing the Complaint Review Committee procedures.  Article11 Section 5 was not recommended for approval.   Article 7 Section 3 was recommended for approval.  Article 11 Section 8 C suggested that it be amended. “Where there is more than one APA in a state, a primary APA must be declared on their membership application and that will be the member’s APA for that calendar year, unless member moves out of state.” Article 11 Section 8 D was amended to read: “When an APA is not designated on the membership application it will be the responsibility of the PHBA office to investigate and obtain a declaration.  If the PHBA office is unable to obtain a declaration from the in question within a reasonable period of time then the PHBA office shall allocate the APA membership fees into the PHBA general fund.”   Article 12 Section 2 F, Article 12 Section 10 A,  Article 12 Section 10 B, recommended for approval provided they were renumbered.  Article 12 Section 2 F should read  “Roberts Rules of Order-Newly Revised.   Numerous changes were made to the Bylaw templates.  Article 12 Section 10 was amended by changing “may” to “shall”.  Article 16, Section 1 was recommended for approval.  Article 18 Section 3 recommended for approval.  Article 18 Section 7 was recommended for approval.  Article 19 Section 5 not recommended for approval.  Article 19 Section 8 was recommended for approval.  General Rules 10 was recommended for approval as housekeeping with suggestion for renumbering.  General Rules 11 was recommended for approval with the amendment to strike the last sentence.  General rule12 recommended approval with addition of partnership as defined in the AQHA rulebook.  PHBA-Amateur Article 2 Section 6 recommend for approval. PHBA-Amateur Article 4 Section 1 B recommended for approval. PHBA-Youth Bylaws Article 2 section 6 recommended for approval. PHBA Youth Article 4 Section 1 recommended for approval. There were some APAs that sent in By-Laws to review. SCPEA, PSPA, KPEA, NYPEA, CCPHA, HPA, IPEA, IPEA-A, IPEA-Y recommended for approval.  

Murty moved for the adoption of the report.  Farabaugh seconded the motion.  Questions followed on Art 12 Section 10. 

Murty moved to amend report to include correction.  Farabaugh seconded the motion.  The motion was approved.

Benefit Auction Committee

Murty reported that the total was $7960.  She thanked the auction personnel.  The committee discussed the allocation of funds. 

Parker moved for the adoption of the report.  Kaiser seconded the motion. The motion was approved.

Awards Committee

Kaiser reported Rule 1092 was not recommended for approval. Rule 1224 was not recommended for approval.  Rule 1234 was not recommended for approval.  Rule 1243 was not recommended for approval. The awards were discussed for purchase.  The Committee recommended a horse for grand and reserve and a plaque for Superior.  It was recommended to have a standard horse trophy.  It was recommended that the cost be the same to the members as what was charged to PHBA.  The proposal by McMillian was tabled until the Committee could obtain information on the current cost of trophies.  It was recommended that the year end saddle have a 16” seat for the Amateur instead of the 15” seat now being given.  It was recommended that the Youth Committee suggest what size saddle they would need.  It was recommended that the youth have until January 31 to submit their saddle size.  The APA & Members and the Awards Committee jointly decided the PHBA Affiliate Award.  Based on size, Class A of 100 or less is PPEA.  Class B of 101-250 is IPEA and Class C 251 or more members is PEAO.  All committee members are request to help set up awards on Saturday afternoon.

Parker moved for the adoption of the report.  Bakersville seconded the motion.  The motion was approved.

APA & Membership Committee

Herrmann reported that Article 11 Section 8 C was recommended for approval as amended . “Where there is more than one APA in a state, a primary APA must be declared on their membership application and that will be the member’s APA for that calendar year, unless member moves out of state.”  Article 11 Section 8D was recommended for approval with the following amendments  “When an APA is not designated on the membership application it will be the responsibility of the PHBA office to investigate and obtain a declaration.  If the PHBA office is unable to obtain a declaration from the in question within a reasonable period of time then the PHBA office shall allocate the APA membership fees into the PHBA general fund.”  Article 12 Section 12 F recommended for approval with the following amendment Robert’s Rules of Order, Newly Revised.  Article 12 Section10 regarding the template was recommended for approval. Article 12 Section 10A recommended for approval. Article 12 Section 10C recommended for approval. Article 11 Section 5 was not recommended for approval. It was recommended that an ongoing study be considered.  There was an agreement that there was a loss of membership because of the magazine requirement. General rules were recommended for approval as a unit.  Suggest that the membership definition be approved with addition of partnership.  General Rule 12 F was recommended for amendment “Decedent’s Estate, Trust or Other Custodial Legal Entity: Decedent’s Estate, Trust or Other Custodial Legal Entity, the person for which the entity if created, his respresentative and all beneficial owners or beneficiaries.  It was related that prints are available to the APA at one half the price when used by an APA.  The national convention dates have been moved to March 17-20, 2004.  There were some areas that needed to be cleaned up in the guidelines.  It was recommend that additional communications be opened up between committee, APA and PHBA.  It was requested that additional funding be available for brochures be made available for the APAs. Branson moved for the adoption of the report along with all the amendments.  Parker seconded the motion.  Kurznick requested that where there is more than one APA within a state that the members in that state be made aware of the two APAs.    The motion was approved.

Animal Welfare Committee

Branson reported that the committee reviewed their committee guidelines.  The 2002 rule change about lip chains was discussed.   It is recommend that this be resubmitted for consideration.  The animal welfare issues were discussed.  It was thought that emphasis should be placed on awarding older horses and saving the young horses.  It was thought the magazine might be a good location for articles about health issues.  It was suggested that a health video might be in the best interest of this association.  The well being of horses is everyone’s responsibility.  We need to continue to support the efforts of the AHC. 

Parker moved for the adoption of the report.  Baskerville seconded the motion.  The motion was approved.

PHBA Amateur Association

Ready reported that silent auction would end 30 minutes after general membership meeting.  The treasurer’s report was reviewed.  The silent auction and benefit auction were reviewed.  Article 2 Section 6 was recommended to be tabled since it advised that this was already covered in the PHBA Bylaws.  Article 4 Section 1 B recommended for approval.  Rule 1224 and Rule 1225 with the exception of Rule 1224 A and Rule 1225 A was not recommended for approval. Rule 1234 and Rule 1234 A was recommended for approval.  Rule 1267-1268 was recommended for approval.  Rule 1287-88 was recommended for approval.  Rule 5205 was recommended for approval.  Rule 5205 E was recommended for approval with the amendment of word “family” was put in front of trust and partnership.  Rule 5314 A-D was not recommended for approval.  The Select Golden Horse and Select Reserve Golden Horse were not recommended for approval.  The Amateur Western Pleasure Stakes was recommended to held under 2 judges 2 times as in the past.  Larson came forward and introduced his new board. 

Ron Larson Amateur President

Deana Nell Amateur President Elect

Gail Craun Amateur Vice President

Moria Murty Amateur Vice President

Charlotte Goldstein Amateur Secretary

Glenda Hickey Amateur Treasurer

Verdon Dubois Amateur Report

Rules 6241 F, 6243, 6255, 6257, 6258 about horsemanship, showmanship and equitation were not recommended for approval.

Parker moved for the adoption of the report. Larson seconded the motion. Ahlfinger moved to amend the adoption of the report with the exception of rule Amateur Champion 1234.  Kaiser seconded the motion to amend. Ahlfinger reviewed reasons for concern about amendment of this rule.  It would be different from other rules regarding championships.  The report was adopted as amended by the floor vote.

Amateur Committee

Ahlfinger the committee adopted the action of the Amateur Association.  Marlow moved for the adoption of the report.  Larson seconded the motion. The motion was approved.

Web & APA Software & Computer Ad Hoc Committee

Branson reported that software support on the AS400 gone up from $50 to $100 an hour.  The PHBA records are beginning to go on line with AQHA.  It was requested that show records be only done as email rather than on paper.  It was recommend a routing through query.  It was recommended to add a search engine and site map to the web.  It was recommended the Branson assist the PHBA with the modification, decluttering, and changes.  It was suggested that the Committee have access and evaluation the website annually, checking on broken links, spelling, updates.  It was suggested that convention notes, rule changes, be on the website prior to the convention.  It was recommend that additional enhancements to the software to access.  The website contest was recommended to be located on the website.  It was recommended that their website be listed on the PHBA website for the year. It was advised that Krehbiel who has volunteered support of the APA software will be retiring this year.  Other option should be considered.  The committee profile was amended to include review of mainframe and increased productivity and efficiency of same.

Bakersville moved for the adoption of the report.  Jayjohn seconded the motion. The motion was approved.

Show Management Seminar Ad Hoc Committee

Ohler mentioned that disked were handed out that does not have “G” on it were not good.  Rule 3204 C not recommended for approval. Rule 3157 A was recommended for approval. Rule 3070 not recommended for approval. Rule 3060 not recommend for approval. Ohler gave a presentation on horse show preparation.  The guidelines were recommended for approval. 

Baskerville moved for the adoption of the report.  Jayjohn seconded the motion.  The motion was approved.

National Convention Planning Ad Hoc Committee

Kaiser reported that committee recommended an alternate location of Tulsa if something happened which might affect Arlington, VA.   There were recommendations for Louisville, KY.  Future sites were suggested Council Bluffs, IA; Omaha, NE; Phoenix, AZ; Las Vegas, NV; Fort Worth, TX; Dallas, TX; Savannah, GA; Myrtle Beach, SC; Little Rock, AR; Nachez, MS; Kansas City, KS; Colorado Springs, CO; or Mobile, AL.  It was suggested that PHBA send the National Convention schedule out with the Committee sign up sheet to avoid people signing up for committees that meet at the same time.   It was recommended that the rule change proposal forms be included in the packet that went out to the National Directors so that they could read them.  It was suggest that rule changes should be on the web.  It was suggested to put all the information on the web and not mailing it to the National Directors to save cost. It was also suggested to have a check box on the convention form for someone to check if they wanted all the information mailed to them.  It was recommended that some committees be discontinued.  It was recommended that meetings only for youth were $45.  This fee would not include any meals.

Branson moved for the adoption of the report.  Jayjohn seconded the motion. The motion was approved.

Corporate Resources & Product Endorsement Ad Hoc Committee

Murty suggested joining with another committee that fund raising needed to be done by national. It was suggested that PHBA might help get the APAs sponsorships.  It was suggested that we develop a survey to assist APA’s in receiving funding.  It was suggested that we get the MNBA credit card.  It was suggested that the name of the committee should be Product Endorsement and APA Financial Resources.  It was suggested that the committee develop a road map to assist APAs.  It was recommended to develop a presentation on CD to be given during a luncheon or breakfast for APAs for 2004 convention.  It was recommended that the APA Presidents or their designee be an automatic member of this committee.   Each committee member was assigned a group of states.   Group 1: WA, CA, AZ, NM, CO, SD was assigned to Mary Beth Kunzick.  Group 2 MN, IA, MO, KS, OK, TX was assigned to Dr Bill Taggart.  Group 3: AR, MS, TN, AL, GA, FL, SC was assigned to Valerie Marlow.  Group 4 NY, PA, VA, NC, NJ, CT was assigned to Martha Race.  Group 5: MI, WI, IL, IN, KY, OH was assigned to Moria Murty.

Jayjohn moved for the adoption of the report.  Kasier seconded the motion.  The motion was approved.

Long Range Planning Ad Hoc Committee

Osborn reported that the committees reviewed their guidelines.  The APA and Membership Committee recommend the use of non-allocated APA funds be used for the advancement and development of APAs.   The National Convention Ad Hoc Committee recommended 2007 for Louisville, KY and 2008 be either Council Bluffs, IA; Omaha, NE; Phoenix, AZ; Las Vegas, NV.  The Awards Committee recommended a subcommittee be formed to study the cost of awards.   The Public Relations Committee recommended brochures for the APA to download and print at their cost.  It was suggest that a new booth which incorporated the artwork be purchased with a budget of $4000.  It was also requested that a block be put on the membership form for a donation to the video drive.  The Corporate Resources Committee was recommended to be restructured to assist the APA instead of PHBA. 

Race moved for the adoption of the report.  Kaiser seconded the report.  The report was approved.

Announcements

President Osborn thanked all the committee chairperson for the their assistance.

Adjourn

Jayjohn moved to adjourn at 12:40 pm. Kaiser seconded the motion. The motion was approved.