CONSTITUTION AND BY-LAWS OF THE
__________________________________
(Youth club name)

Article I
Name, Purpose, Location, Incorporation
Section 1- Name:
This Affiliate Palomino Association -Youth hereinafter referred to as APA-Y shall be called the______________________________________________________Association. The official four or five letter abbreviation shall be ________________________.

Section 2:
This APA-Y is chartered under the umbrella of _________________________________.
(Parent affiliate Palomino association)

Section 3 - Purpose:
This APA-Y is organized for the purpose of promoting, stimulating interest and providing means for improving the
Palomino Horse and further the interest of its members through cooperation and consistent with the Palomino Horse
Breeders of America, Inc.-Youth (PHBA-Y) to encourage high moral character, and sportsmanship, to develop and
improve scholarship, leadership, and capabilities of the youth.

Section 4:
There shall be no capital stock, and in lieu thereof, written evidence of membership shall be given to each member
upon payment of current dues.

Section 5 - Location:
This APA-Y shall cover the area or state of ____________________________________.

Section 6:
The fiscal year shall begin ___________________ of the current year.

Article II
Membership

Section 1 - Membership:
The membership shall consist of any young person, eighteen (18) years of age and younger based on their age as of
December 31, who is interested in the purpose and objectives of this APA-Y and PHBA-Y. Concurrent membership in
PHBA-Y and this APA-Y is required.

Section 2 - Membership Types:
Regular youth memberships for individuals shall include memberships in both this APA-Y and PHBA-Y. The membership
fee and dues of such APA-Y shall not exceed those of PHBA-Y. Membership fees are due and payable on or before
January 1 of each year and paid directly to PHBA-Y, 15253 E. Skelly Dr., Tulsa, OK 74116-2620, (918) 438-1234.

Section 3:
Membership is required within this APA-Y to hold an elected office.

Section 4 - Associate memberships:
Associate memberships will be available to in state or out-or state residents for equal benefits, such as, but not limited to,
year-end awards, and futurity programs.


Article III
APA-Y Officers, PHBA-Y Directors, Elections

Section 1 - Officers:
The APA-Y Executive Board shall be the following officers: President, 3 Vice- President(s), Secretary, Treasurer,
Reporter, and any such other officers as may be authorized by the board of Directors and who shall be elected by
 the Board of Directors. Offices shall be nominated from the floor at the yearly membership meeting and the officers
shall service for a period of________ year(s) and until their successors are elected.

Section 2- Duties and Power of the Officers:
(a) President: the President shall be the chief executive officer of the APA-Y and shall have general direction and
charge of the conduct and operation of the APA-Y, subject to the authority of the Board of Directors. The President
shall have the authority to execute all documents of every nature in its behalf, and shall see that all directives and
resolutions of the board of directors are carried into effect. She/He shall preside over as chairman at all meetings
of the members and of the Board of Directors.

(b) Vice president(s): In the absence or inability to act of the President, the Vice President(s), in the order of their
designation, shall perform the duties of the President. They shall perform such duties as may be assigned by the
President or Board of Directors.
(1) There shall be a First, Second, and Third Vice-President.

(c) Secretary: The Secretary shall be directly responsible to the President for the operation and management of the
business of office. The Secretary shall keep a record of minutes of the APA-Y meetings, state and federal documents,
or any other reports that may be required, and conduct the correspondence of the APA-Y. The Secretary shall give
notice of all regular and special meetings to the members of the APA-Y, Board of Directors, or Executive Board. The
 Secretary shall keep a record of all the members and their addresses.

(d) Treasurer: The Treasurer shall collect, hold and disburse, under the direction of the APA-Y Board of Directors,
all monies of the APA-Y, keep books or accounts, submit a statement of accounts at regular meetings, exhibit a full
account of receipts and disbursements during the fiscal year past and file annual IRS report. The Treasurer shall
prepare an annual budget, and have the records audited annually by a third-party disinterested person.

(e) Reporter: The Reporter shall maintain a scrapbook of all the activities of the APA-Y.


(f) ____________________________________
(Other officer)


(g) ____________________________________
(Other officer)

Section 3 -PHBA-Y National Directors:
At the annual meeting there shall be PHBA-Y National Directors elected to represent this APA-Y at PHBA-Y
meetings. Each National Director shall be a member of PHBA-Y and this APA-Y. PHBA-Y National directors
shall be nominated from the floor at the yearly membership meeting and the officers shall service for a period
of one (1) year and until their successors are elected and qualified.

Section 4:
The term of office shall begin January 1 of each year.

Section 5 - Vacancies:
A Vacancy in the Executive Board or the Board of Directors shall be filled at a regular meeting. A member shall
hold office for the un-expired term of his predecessor or until his successor is elected.

Section 6:
Final and ultimate authority rests with the members of this APA-Y and they may amend the Constitution subject to the
approval of the APA-Y Board of Directors and PHBA-Y Board of Directors.

 

Article IV
APA-Y Board of Directors

Section 1- Power of the Board of Directors:
The business and property of the club shall be managed and controlled by the board of directors and the
Executive Board hereinafter created and empowered. Members of the Board of Directors and the Executive
Board may succeed themselves in office but each person must be elected and re-elected individually.

Section 2 - Number of directors:
The Board of Directors shall consist of __________ members who are residents of the state of _______________________
and all past APA-Y presidents.

Section 3 - Chairman:
The President shall serve as Chairman of the Board, voting only to break a tie.

Section 4 - Term of Office:
The Board of Directors shall serve for __________ year(s) beginning January 1 following their election or until their
successors are elected.

Section 5:
The Board of Directors shall make no financial commitments extending beyond their term of office or leave a deficit to be
assumed by successors.

Article V
Committees

Section 1:
The Standing Committees: The President shall submit to the Board of Directors, for confirmation, appointment of, but not limited to, the
following committees:
(a) Awards
(b) Budget & Finance
(c) Horse Show Rules
(d) Newsletter
(e) World Show

Section 2:
Members of all standing committees shall be members of this APA-Y. The duties of all committees shall be such as may be
delegated by the President and subject to the authority and approval of the Board of Directors.

Article VI
Meetings
Section 1 - Notice of Meetings:
Notice of the annual or regular meetings shall be mailed, postage prepaid, by the Secretary to each member of the APA-Y
at least ten (10) days prior to the last known address of each member in good standing, stating time, date and location thereof.
Or, notice shall be published in the official publication, if one exists, in the month prior to the meeting and shall be construed as
acceptable legal notice.

Section 2 - Special Meetings:
Notice of the special meetings shall be mailed, postage prepaid, by the Secretary to each member of the APA-Y at least five (5)
days prior to the last known address of each member in good standing, stating time, date and location thereof. Notice of each special
meeting shall indicate briefly the object or objects of discussion. Special meetings may be called by the President, or, in his/her
absence, a majority of the Executive Board.


 

Section 3 - Quorum:
For all voting purposes, the members present at any properly called meeting shall be deemed a quorum for that meeting.

Section 4 - Voting Privileges:
For all voting purposes, only one vote is allotted to each membership and two votes for a joint membership. For the annual
meeting, each member whose dues were paid on or before ninety (90) days of the meeting or sixty (60) days prior to a
special meeting may vote.

Article VII
Amendments
Section 1:
The Bylaws of APA-Y may be amended at any meeting of the membership by a majority of such members present providing
such amendment has been furnished in writing to said members fifteen (15) days prior to such meeting. Amendments presented
to the membership without such prior notice may be approved by an eighty percent (80%) vote of said members voting.

Article VIII
Rules
Section 1:
The Board of Directors and/or Executive Board is responsible for establishing the rules in consonance with and supplementary
to the Article of Incorporation any by-laws for the general administration of the business of the APA-Y. The rules shall be
published and distributed to the members, with revision published when sufficient changes to the rules warrant a
new publication the board of Directors and the Executive Board shall conduct an annual review of the rules
 with a view toward updating.

Article IX
Section 1:
Robert's Rules of Order-Revised shall prevail wherever not otherwise provided herein.

Article XI
Indemnification

Section 1:
Each director, officer, and committee person of said APA-Y shall be indemnified by the APA-Y against all costs,
expenses, and liabilities reasonably incurred by him/her in connection with, or resulting from, any action, suit,
or proceeding to which he/she may be make a party by reason of his/her bring or having been a director,
officer, or committee person of the APA-Y, except in relation to matters which shall have been occasioned
by the willful misconduct or dishonesty of such an officer, director or committee person. The foregoing right
indemnification shall cover amounts paid in settlement of any such action, suit, proceeding when such settlement
appears to be in the interest in the club. The foregoing rights shall be in addition to any other rights to which such
directors, officers, or committee person may be entitled as a matter of law.